General information
The protection and security of your personal information are very important to us. The website of the European Centre for Social Welfare Policy and Research (European Centre) hereinafter referred to as European Centre, stores and processes data in line with the General Data Protection Regulation and the Austrian Data Protection Act. By accessing our website you consent to our website accessing and processing your data. If other websites with the euro.centre.org domain or its subdomains do not state a separate data protection policy, then this declaration also applies to them.
The data collected are not transmitted to third parties except in cases outlined below.
Name and contact details of the responsible party and their representative
Dr. Kai Leichsenring, Executive Director
Europäisches Zentrum für Wohlfahrtspolitik und Sozialforschung – European Centre for Social Welfare Policy and Research (European Centre), Berggasse 17, 1090 Vienna, Austria
Name and contact details of the data protection officer
HeyData GmbH
Schützenstraße 5, 10117 Berlin
Data that is processed when visiting the website
The following data is automatically stored and processed when you visit our website:
Server logs: Server logs store the IP address of the site visitor along with data on the time and history of page requests, the amount of data transferred, whether the retrieval was successful, the identification of the browser data and operating system used, as well as the website from which it was accessed (in case it was accessed via a link) .This data is collected for system security verification only.
Cookies: Cookies are small text files containing an identifier that are stored on the visitor's computer in order to recognize them. Thus, the information contained in the cookies serve the session control. (Cookie name: PHPSESSID)
If you do not allow the session cookie, the user experience of the website may be degraded. Users can regulate the use of cookies via their own browser and delete cookies at any time.
This site obtains your consent before cookies are set. For this purpose it is necessary to set a technically necessary cookie:
Name: cookieconsent_status
Purpose: Saves your settings for the use of cookies on this website
Expiration: 1 year
Matomo (Piwik): The website uses Matomo, which gathers information via cookies to conduct a statistical analysis of website usage. This involves the collection of usage information, whereby your IP address is immediately anonymized.
If you accepted the use of Matomo, the following Cookies can be stored: see https://matomo.org/faq/gerenal/faq_146/
You can opt out the matomo tracking here:
LinkedIn and Bluesky: The LinkedIn and Bluesky Buttons on our Website are just links to the respective services which do not collect any data unless you visit the respective site. Then their privacy policies apply.
Vimeo: For our video services we use vimeo.com. Vimeo’s privacy policy can be found at: https://vimeo.com/privacy
Data processed for e-services
The e-information services sent out by the European Centre will process your name, email address and any other information you have provided (such as areas of interest).
Any information that you provide to us as part of the e-information services registration process (sent by email outside the website, in writing or via the online registration function on the website) will be treated responsibly by our employees and used only to the extent necessary for the purposes outlined.
If you use the online subscription feature, the Double-Opt-In procedure will be used to ensure that you have actually invoked this function yourself; we will send you an e-mail with a confirmation link and will not send you a newsletter or event invitation until you have activated the confirmation link. When using the online form, the following information is stored to ensure satisfactory operation:
The service (e-service) you have registered for, which information you have provided and whether the registration has been confirmed, will be recorded. For technical reasons, it may be necessary for the Double-Opt-In procedure to retain information about whether a confirmation has been issued until termination of the subscription.
We use a third party service, MailChimp, to manage and send our newsletters. If you sign up for our newsletter mailing list, MailChimp stores the email and the optional name you provide. You may unsubscribe from our newsletter at any time or contact us directly to remove your data from MailChimp. Mailchimp’s privacy policy can be found at: Global Privacy Statement | Intuit
Data processed during events
This section will elaborate on data processed during the course of organizing events, such as public lectures, workshops, conferences and meetings, the data disclosed by the participants (in particular name, electronic contact details, address, telephone number, employer or affiliation, title and abstract of the presentation/paper/lecture, co-authors, date and place of the event, food intolerances), which are required for the purpose of organizing the event. Data gathered in relation to these events, particularly with regards to third-party services (such as hotel bookings, entry requirements, passport number, nationality), will only be passed on to the extent necessary for the performance of the service.
As far as it is necessary for the program preparation and promotion of the event, data (in particular names of lecturers, discussants and co-authors, title of the lecture or the submitted writing, date and time) will be published (e.g. on our website).
Privacy Policy for Video Communication Services
The European Centre will make use of external cloud based and self-hosted video communication services to facilitate continued contact within the organization and to external stakeholders. This extends to delivering lectures, workshops, and hosting meetings. Thus, individuals within and external to the organization can participate virtually without needing to be physically present.
The following personal data is processed for the purpose of organizing and handling meetings and (training) events (e.g. invitations to virtual conference rooms):
Traffic and usage data are processed to fulfill contractual obligations, in particular to ensure the trouble-free functioning of the services and to inform usage statistics.
During calls or talks, participants can decide whether they want to activate their cameras or microphones.
The legal basis for the processing of personal data is based on that the processing is necessary for the performance of a task that is in the public interest or to safeguard the legitimate interests of European Centre, with regards to its research and training responsibilities, and to inform the public about its fulfillment of these duties, as well as, if applicable, the fulfillment of a contract or based on the consent of the participants (Article 6 (1) (a), (b), (e) and (f) GDPR).
The recipients of the personal data are the organizational units of the European Centre involved in the correspondence as well as our processor Zoom and Microsoft. The manufacturer Zoom (Zoom Video Communications, Inc., 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA) processes data in the USA. The transmission takes place on the basis of the standard contractual clauses of the EU Commission (according to Art. 46 Para. 2 lit. c GDPR). Zoom's privacy policy can be found at https://zoom.us/de-de/privacy.html
The manufacturer Microsoft (Microsoft Corporation One Microsoft Way Redmond, WA 98052-6399 USA) processes data in the USA. The transmission takes place on the basis of the standard contractual clauses of the EU Commission (according to Art. 46 Para. 2 lit. c GDPR). Microsoft's privacy policy can be found at https://privacy.microsoft.com/de-de/privacystatement.
Events that are aimed at the public can be broadcast via live stream on the internet. For the purposes of documenting events and the subsequent public relations work, the virtual conference may be recorded as a video and screenshots of the event or content may be taken, participants may be notified of this. Photos or videos of people can also be published on the internet (especially on our website or social media channels). This is done on the basis of our legitimate interest (Art. 6 Para. 1 lit f GDPR) for the purpose of disseminating scientific research results in the public interest and for advertising related events, The storage period is determined in accordance with the defined criteria based on the purpose of the data, as well as in accordance with any statutory retention periods.
Data protection in the application process
The European Centre will not segregate or differentiate between individuals on the grounds of disability, gender or its expression, sexual orientation, age, social class, national origin, religion, ethnicity or ethnic characteristics, but advocates equality and diversity. We do not require any information from you which cannot be used in accordance with the General Equal Treatment Act under Austrian law or the International Equal Treatment Act.
Declaration of Consent: By submitting your application documents, you agree that the personal data you have provided, such as: First and last name, title, gender, date of birth, nationality, address, marital status, legal employment requirements, driver's license, education and professional background, language skills and subject knowledge, position details, availability information, salary expectations and supporting documents (such as CV, cover letter, certificates) is being processed, recorded, stored and kept by the European Centre for the purpose of processing your application or for candidate selection. The processing of this personal data takes place exclusively for the purpose of processing the application or the applicant selection.
The European Centre employees involved in the selection process are obliged to handle and process your data securely. These persons will ensure that the confidentiality of the data is maintained, within the scope of the intended use. Your data will not be transmitted to third parties. Your data will be kept for the duration of the application process, any subsequent employment and after the application and/or employment, the data will be held for the duration of the respective statutory retention period. If there is no legal justification for storage, the retention period of a rejected application is 7 months. An automatically sent notification to you about the destruction of the data will not occur.
Data that the European Centre processes as part of its research activities
The responsible handling of data that is processed as part of research is of great importance to the European Centre and its researchers. If data is not anonymized but processed with personal details, this is done only on the basis of legal provisions. This includes in particular the legitimate basis of the GDPR and the DSG (Federal Act concerning the Protection of Personal Data), as well as special legal stipulations as for example in the BstatG (Austrian Federal Statistics Act). If the data are collected directly from those affected, they will be informed about the purpose and use.
Information pursuant to Art. 13 and Art. 14 GDPR
Regardless of the purpose of the processing of data and the manner in which it is processed, the following rights exist within the legal scope:
• The right to know if and what data is being processed.
• The right to rectification.
• The right to erasure.
• The right to restrict processing.
• The right to data portability.
• If data has been transmitted to others, the right to be forgotten.
• If the processing is based on your consent, you have the right to object to our processing of your data and withdraw consent. If you make such an objection, we will cease to process your personal data for this purpose.
• The right to correction.
Please contact ec@euro.centre.org to exercise these rights.
Please note that in order to fulfill your request, we may require proof of your identity in the form of an electronic signature or ID card copy.
Furthermore, you have the right to file a complaint with the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, Austria, dsb@dsb.gv.at.
Disclaimer
When publishing photos, videos or other information on its publicly accessible website and its social media channels, the European Centre naturally complies with the applicable data protection and other legal obligations.
However, the European Centre has no influence whatsoever on third parties who link this information to other information and may also copy and process it for other purposes not covered by this privacy policy. The European Centre accepts no liability for such actions.
Changes in our privacy policy
In order to ensure that our privacy policy always complies with current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the privacy policy is changed due to new or revised services and requires an adaptation. If we change our policy, the new privacy policy will take effect the next time you visit our website.